Risk Management Information

All questions regarding forms and instructions can be directed to Gina Shinagawa.

 

Note: FAQS for Risk Management forms and instructions can be found here.

 

Vehicle Registration for New Vehicles

To register your vehicle for State plates, please provide the following information and submit to Helen Pan, DOE Accounting Office.

 

Documents Required for New License Plate & New Registration

  1. Check(s) made payable to "City & County of Honolulu" for state license plates ($6 – license plate)

  2. Certificate of Origin/Title (write odometer reading number)

  3. Application for Registration (signed by dealer)

  4. Motor Vehicle Inspection(s)

  5. Weight Slip (required - trailer, truck, bus)

  6. Hawaii Vehicle Inspection Certificate (more than 10,000 lbs)

  7. Letter which includes:

    1. Contact person, phone number and email address

    2. # of passengers (for van or bus)

    3. Color of the vehicle

    4. Date of purchase

    5. To add insurance - please see Vehicle Insurance (below) for instructions

  8. Check made payable to Department of Education for motor vehicle decals ($42)

    1. State of Hawaii Seal Decals

    2. For Official Use Only Decals

    3. Postage w/confirmation

  9. Mail information to Helen Pan

State of Hawaii

DOE- OFS

Accounting Office

Attention Helen Pan

P.O. Box 2360

Honolulu, HI 96804

 

Vehicle Registration for Transfer Vehicles

Documents Required for New License Plate & New Registration

  1. Check(s) made payable to "City & County of Honolulu" for state license plates ($6 – license plate)

  2. Certificate(s) of Title (signed by owner and write odometer reading number)

  3. Motor Vehicle Inspection(s)

  4. Weight Slip (if applicable)

  5. Turn in license plates

  6. Letter which includes:

    1. Contact person, phone number and email address

    2. # of passengers (for van or bus)

    3. Color of the vehicle

    4. Date of purchase

    5. To add insurance - please see Vehicle Insurance (below) for instructions

  7. - Indicate insurance coverage: basic OR comp/coll (see below for vehicle insurance details)

  8. Check made payable to Department of Education for motor vehicle decals ($42)

    - State of Hawaii Seal Decals

    - For Official Use Only Decals

    - Postage w/confirmation

  9. Mail information to Helen Pan

State of Hawaii

DOE- OFS

Accounting Office

Attention Helen Pan

P.O. Box 2360

Honolulu, HI 96804

 

Vehicle Insurance

Physical damage coverage is available on an optional basis to cover damages to a department’s vehicle.  Any changes (additions or deletions) to your vehicle insurance must be submitted to Gina Shinagawa by using the Auto Inventory Update Form RMAI-001 form.  Instructions can be viewed here.

  • Comprehensive/Collision coverage provides of reimbursement to the department when a vehicle is damaged due to a State employee’s fault, an uninsured motorist is involved, or the vehicle is damaged etc.  This coverage includes damage by Fire and Theft.

    • The charge for FY17 is $125 per vehicle

    • The maximum payment on any one vehicle is $40,000 and $250,000 per occurrence, contingent upon availability of funds.

  • Fire and Theft coverage provides limited coverage in the even the department’s vehicle is either damaged by theft of fire only.

    • The charge for FY17 is $50 per vehicle

    • The max payment on any one vehicle is $15,000 and $100,000 per occurrence, contingent upon availability of funds.

Disposal of Vehicle

To dispose your vehicle, please provide the following information and mail to Helen Pan, DOE Accounting Office.

 

Form & Instructions

  • Fill out the Request to Dispose Form

  • Turn in form, registration certificate, state license plates, decals and safety check copy to Helen Pan at DOE, Accounting office.  Remove and retain the State self-insurance card.  DOE Accounting will submit registration certificate, state plates, and safety check copy to the Motor Vehicles to release license plates.  Check, http://www4.honolulu.gov/mvrtitleinq/ to verify the vehicle is junked.  It may take up to two weeks.

State of Hawaii

DOE- OFS

Accounting Office

Attention Helen Pan

P.O. Box 2360

Honolulu, HI 96804

  • The removal of the vehicle from property is the responsibility of the school after vehicle is junked.

  • ​Email the completed Auto Inventory Update Form RMAI-001 form to Gina Shinagawa. Instructions can be viewed here regarding the disposal of your vehicle to update the auto insurance inventory .  

  • The Commission Office will then send the RMAI-001 form to Risk Management Office to remove the vehicle from the auto inventory list and remove insurance.

 

Claims

All claim forms are located on the Department of Accounting and General Services – Risk Management website. Please submit all claims directly to the Risk Management Office.

Automobile Accident/Loss Form & Instructions

Report or Loss Damage of State Property

 

Property/Content Insurance

To insure your property, please fill out the Data Requirements – Property RMO-PROP Form and submit to

Gina Shinagawa.   See instructions for further details.  Forms will be forwarded to the Risk Management Office. 

 

Note:  Property Inventory is updated annually.  Schools will be contacted to update their inventory list at that time.

 

To report loss or damage of property, please fill out the Report of Loss or Damage of State Property Form (RMP-001) for property owned or leased or in the care, custody, or control of the State of Hawaii only.  The State of Hawaii does not insure employee’s personal property while being used or kept at the workplace.  Nor is the State liable for damages or theft of employee’s property.  Instructions can be found here.

 

Statement of Self-Insurance

To obtain a statement of self-insurance, please review the instructions and fill out the Request for Statement of Self-Insurance form (RMO-SOSI) and submit to Gina Shinagawa.  Once completed, it will be sent to Risk Management to review the form and issue the statement, if it is approved.  Statements are issued only for State activities. Please see Indemnification Process for indemnification requests for the use of County parks and facilities.

 

Indemnification Process

For those schools seeking indemnity for the use of county parks and facilities, there will be five rounds to submit indemnification requests for school activities and events during the school year.  Pursuant to our internal guidelines and procedures, indemnification requests will only be processed during one of the five rounds, and activities and events must fall between the dates provided in each round.  If your school misses the submission deadline of a round, you will have to wait for the next round before your request is processed.

 

Please submit your request using the indemnification request form to Gina Shinagawa.   As a reminder, indemnifying a county for a particular activity or event does not guarantee use of that County Park or facility.  Any permits or reservations still need to be made with a county’s Department of Parks and Recreation.

 

See Indemnification Guidelines for further details.

 

Please contact Gina Shinagawa with any questions or concerns, 586-3783.

​State Public Charter School Commission

 

1164 Bishop Street, Suite 1100

Honolulu, HI 96813
info@spcsc.hawaii.gov

Tel: 808-586-3775

Fax: 808-586-3776

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* The Commission gratefully acknowledges  former Commissioner, Dr. Peter Hanohano, and the Office of Hawaiian Affairs for the translation of the Commission’s name.

© 2013 by SPCSC. All rights reserved.